Connect Calendly to Gmail
Automate Calendly and Gmail with AI
A Calendly confirmation email is only the start of the thread your guest expects. Your Operator agent on OpenClaw watches new bookings, drafts a Gmail message with context pulled from the intake questions, and sends or queues it for your review before the slot. When you cancel or move the meeting from chat, it updates Calendly and sends a Gmail note so the invitee sees one consistent story.
It reaches both apps directly or through connectors like Composio MCP and Pipedream MCP, which handle the sign in and token refresh, so there is no Zap to build and no API keys to paste.
What your agent can do with Calendly and Gmail
What your agent does in Calendly
Cancel scheduled event
Tool to cancel a scheduled Calendly event by creating a cancellation record. Use when you need to permanently cancel an existing, active event. The cancellation will trigger notifications to all invitees.
Create Event Type
Tool to create a new one-on-one event type (kind: solo) in Calendly. Use when you need to programmatically create a new event type for scheduling meetings.
Create One-Off Event Type
Creates a temporary Calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host URIs, a future date/range for `date_setting`, and a positive `duration`.
Create scheduling link
Create a single-use scheduling link. Creates a scheduling link that can be used to book an event. The link allows invitees to schedule up to the specified maximum number of events. Once the limit is reached, the link becomes inactive.
Create share
Creates a customizable, one-time share link for a Calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
Create single use scheduling link
Creates a one-time, single-use scheduling link for an active Calendly event type, expiring after one booking.
What your agent does in Gmail
Modify email labels
Adds and/or removes specified Gmail labels for a message; ensure `message_id` and all `label_ids` are valid (use 'listLabels' for custom label IDs).
Batch delete Gmail messages
Tool to permanently delete multiple Gmail messages in bulk, bypassing Trash with no recovery possible. Use when you need to efficiently remove large numbers of emails (e.g., retention enforcement, mailbox hygiene). Use GMAIL_MOVE_TO_TRAS...
Batch modify Gmail messages
Modify labels on multiple Gmail messages in one efficient API call. Supports up to 1,000 messages per request for bulk operations like archiving, marking as read/unread, or applying custom labels. High-volume calls may return 429 rateLim...
Create email draft
Creates a Gmail email draft. While all fields are optional per the Gmail API, practical validation requires at least one of recipient_email, cc, or bcc and at least one of subject or body. Supports To/Cc/Bcc recipients, subject, plain/HT...
Create Gmail filter
Tool to create a new Gmail filter with specified criteria and actions. Use when the user wants to automatically organize incoming messages based on sender, subject, size, or other criteria. Note: you can only create a maximum of 1,000 fi...
Create label
Creates a new label with a unique name in the specified user's Gmail account. Returns a labelId (e.g., 'Label_123') required for downstream tools like GMAIL_ADD_LABEL_TO_EMAIL, GMAIL_BATCH_MODIFY_MESSAGES, and GMAIL_MODIFY_THREAD_LABELS...
How it works
Tell the agent what you want to happen between Calendly and Gmail, for example to watch one and act in the other, or to keep the two in step. It reads what it needs from Calendly, works out what to do, and runs the matching action in Gmail without you mapping a single field.
You can have it run once, on a schedule, or whenever something changes. Ask it for a status any time and it reads the latest from both apps back to you in the same chat.
Common questions about Calendly and Gmail
- How do I connect Calendly and Gmail to Operator?
- You authorize Calendly and Gmail once each from your Operator dashboard. Operator holds both connections and refreshes the access tokens for you, so your agent keeps working across them without you signing in again.
- What can my agent do across Calendly and Gmail?
- You describe the outcome in plain language and your agent works between the two, reading from one and acting in the other. It picks the right Calendly and Gmail actions on its own, so you do not map fields or pick triggers.
- Can my agent keep Calendly and Gmail in sync?
- Yes. It can watch Calendly and act in Gmail, or keep both in step, reading from one and running the matching update in the other. This runs on demand when you ask or on a schedule you set.
- Do I need to build a workflow or write code?
- No. There is no workflow to build, no fields to map, and no API keys to paste. Operator manages both connections, and you give the agent instructions in plain language.
Calendly and Gmail integrations
Put your agent on Calendly and Gmail
Sign in, connect both apps, and hand your agent the work. The same setup reaches every app in the catalog. Your first week is free.
Try for free