Connect Gmail to Outlook
Automate Gmail and Outlook with AI
People running both Gmail and Outlook still lose threads when work crosses accounts. On Operator.io, an OpenClaw agent searches and reads mail in both inboxes from one chat, files messages into the folder or label rules you describe, and drafts replies that match the account the sender expects. Ask for every unread item about a deal and it merges results from Gmail and Outlook without manual switching.
It reaches both apps directly or through connectors like Composio MCP and Pipedream MCP, which handle the sign in and token refresh, so there is no Zap to build and no API keys to paste.
What your agent can do with Gmail and Outlook
What your agent does in Gmail
Modify email labels
Adds and/or removes specified Gmail labels for a message; ensure `message_id` and all `label_ids` are valid (use 'listLabels' for custom label IDs).
Batch delete Gmail messages
Tool to permanently delete multiple Gmail messages in bulk, bypassing Trash with no recovery possible. Use when you need to efficiently remove large numbers of emails (e.g., retention enforcement, mailbox hygiene). Use GMAIL_MOVE_TO_TRAS...
Batch modify Gmail messages
Modify labels on multiple Gmail messages in one efficient API call. Supports up to 1,000 messages per request for bulk operations like archiving, marking as read/unread, or applying custom labels. High-volume calls may return 429 rateLim...
Create email draft
Creates a Gmail email draft. While all fields are optional per the Gmail API, practical validation requires at least one of recipient_email, cc, or bcc and at least one of subject or body. Supports To/Cc/Bcc recipients, subject, plain/HT...
Create Gmail filter
Tool to create a new Gmail filter with specified criteria and actions. Use when the user wants to automatically organize incoming messages based on sender, subject, size, or other criteria. Note: you can only create a maximum of 1,000 fi...
Create label
Creates a new label with a unique name in the specified user's Gmail account. Returns a labelId (e.g., 'Label_123') required for downstream tools like GMAIL_ADD_LABEL_TO_EMAIL, GMAIL_BATCH_MODIFY_MESSAGES, and GMAIL_MODIFY_THREAD_LABELS...
What your agent does in Outlook
Accept calendar event invite
Accepts or tentatively accepts a calendar meeting invite on behalf of a user. Use this action when a user has received a meeting invitation and wants to indicate their attendance status (either confirmed or tentative). The organizer will...
Add event attachment
Adds an attachment to a specific Outlook calendar event. Use when you need to attach a file or nested item to an existing event.
Add mail attachment
Tool to add an attachment to an email message. Use when you have a message ID and need to attach a small (<3 MB) file or reference.
Batch move messages
Batch-move up to 20 Outlook messages to a destination folder in a single Microsoft Graph $batch call. Use when moving multiple messages to avoid per-message move API calls.
Batch update messages
Batch-update up to 20 Outlook messages per call using Microsoft Graph JSON batching. Use when marking multiple messages read/unread or updating other properties to avoid per-message PATCH calls.
Create Calendar Event
Creates a new Outlook calendar event, ensuring `start_datetime` is chronologically before `end_datetime`.
How it works
Tell the agent what you want to happen between Gmail and Outlook, for example to watch one and act in the other, or to keep the two in step. It reads what it needs from Gmail, works out what to do, and runs the matching action in Outlook without you mapping a single field.
You can have it run once, on a schedule, or whenever something changes. Ask it for a status any time and it reads the latest from both apps back to you in the same chat.
Common questions about Gmail and Outlook
- How do I connect Gmail and Outlook to Operator?
- You authorize Gmail and Outlook once each from your Operator dashboard. Operator holds both connections and refreshes the access tokens for you, so your agent keeps working across them without you signing in again.
- What can my agent do across Gmail and Outlook?
- Tell it the job and it moves between Gmail and Outlook as one task, choosing which actions to run on each side. There is nothing to map and no trigger to configure; you give instructions the way you would to a person.
- Can my agent keep Gmail and Outlook in sync?
- Yes. It can watch Gmail and act in Outlook, or keep both in step, reading from one and running the matching update in the other. This runs on demand when you ask or on a schedule you set.
- Do I need to build a workflow or write code?
- No. There is no workflow to build, no fields to map, and no API keys to paste. Operator manages both connections, and you give the agent instructions in plain language.
Gmail and Outlook integrations
Put your agent on Gmail and Outlook
Sign in, connect both apps, and hand your agent the work. The same setup reaches every app in the catalog. Your first week is free.
Try for free